This site uses cookies. To find out more, see our Cookies Policy

Payroll/Accounting/Human Resources Coordinator in Houston, TX at Search Services

Date Posted: 3/13/2018

Job Snapshot

Job Description

A construction company located in the Energy Corridor is seeking a Payroll/Accounting/Human Resources Coordinator on a temporary basis.

Position manages payroll process and performs accounting-related tasks.

Essential Functions

  • Maintains high standards of confidentiality of all employee records and information.
  • Analyzes, prepares, and inputs payroll data. Uses payroll system to produce accurate and timely payroll. Ensures compliance with all applicable state and federal wage and hour laws.
  • Prepares necessary reports (gross payroll, hours worked, tax deductions, benefit deductions, etc.) for management.
  • Maintains current knowledge of applicable state and federal wage and hour laws.
  • Stays current on payroll systems to achieve alignment with HR benefits and other related and to ensure effective accounting support.
  • Facilitates management and employee understanding of payroll procedures.
  • Resolves processing problems.
  • Performs detailed research/adjustment functions.
  • Performs various journal entries, account reconciliations, and provides general ledger support.
  • Ensures compliance with established departmental procedures and processes. Utilizes appropriate departmental checklist and standard forms.
  • Maintains a thorough understanding of departmental procedures and company policy.
  • Reviews all invoices and subcontractor pay applications for appropriate documentation and approval prior to payment (Lien Releases, Insurance, and Signed Contracts).
  • Prepare and distribute project manager proformas.
  • Prints checks, match back up, and obtains signatures on all accounts payable checks.
  • Import all GCPay pay apps into Timberline.
  • Assist with miscellaneous scanning and filing.
  • Populate SOC for each entity monthly.
  • Populate applied worksheet monthly.
  • Update employee count for each job used to allocate common expenses – e.g. IP Global.
  • Update selected graphs for monthly reporting.
  • Provide assistance pulling documents during year-end audit.
  • Segregate deposit and AR/GL recording functions.
  • Maintains/monitors department HR/Accounting department workload and employee schedules.
  • Ensures adequate coverage of all duties is maintained in order to meet daily deadlines and acts as back-up to cover staff shortages.

Required Education and Experience

  • Associate’s degree from two-year College, or technical school, or one or more years of related experience and/or equivalent combination of education and experience.
  • Experience with payroll systems and related software programs.