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AP Clerk in Houston, TX at Search Services

Date Posted: 3/2/2018

Job Snapshot

  • Employee Type:
  • Location:
    Houston, TX
  • Job Type:
  • Experience:
    At least 3 year(s)
  • Date Posted:

Job Description

Our SW area client seeks a temporary A/P Clerk to assist with overflow in the payables department. The Clerk will prepared, process and audit all accounts payable payment requests including, but not limited to, invoices, purchase orders, orders for check and cash advances.


  • Review all invoices for appropriate documentation and approval prior to payment.
  • Post invoice batches into system as well as any expenses with proper GL codes.
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly.
  • Respond to all vendor and restaurant management inquiries.
  • Reconcile vendor statements to ensure that all invoices have been processed in the correct month/GL period.
  • Mail checks on a weekly basis, including sorting any payments with special requests/pick-ups, etc.
  • Reconcile payments.
  • Post Journal Entries daily to capture catering event payments and reconcile for month end.
  • Monitor payments and ensure they are up to date.
  • Assist Staff Accountants with month-end requests, including researching any discrepancies, invoices, missing reoccurring expenses, and GL coding errors.
  • Run weekly Aging reports and make selections for approved invoices each week.
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
  • Maintain W-9s for vendor information as well as address changes, phone numbers in system.
  • Assist AP Manager with various tasks, including, but not limited to, running weekly AP Aging Trial Balance report, Projected Payables report, and any other tasks she might request.
  • Assist receptionist as a backup with answering the phone and greet visitors when she is unavailable.
  • Assist with other projects as needed.

Educational/Experience Requirements:

  • High School diploma or equivalent, required.
  • Minimum one year previous accounts payable experience.
  • Experience with Compeat Advantage software is a plus or prior experience with applicable accounting software, i.e., SAP, Oracle/PeopleSoft, etc.
  • Fintech knowledge a plus but not required.
  • Fluent Spanish is preferred but not required.
  • Must be reliable, dependable, and willing to go the extra mile.
  • Must have a positive attitude and good organization skills.
  • Ability to prioritize and to multi-task in a fast paced environment.
  • Attention to detail and accuracy is imperative.