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Administrative Assistant in Houston, TX at Search Services

Date Posted: 6/4/2018

Job Snapshot

Job Description

Our prestigious Downtown financial services firm is seeking a dynamic administrative professional. This position will assist with various projects related to firms special practices. This may include basic administrative support and potential billing. The firm offers competitive benefits which include parking, medical, dental, and full tuition reimbursement. If you are working towards your degree, this opportunity is one you do not want to miss out on for your career!!

PRIMARY RESPONSIBILITIES

  • Serve as the administrative support to assigned team members by coordinating, facilitating, recording and communicating their individual, group and company-wide activities
  • As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts and tables. 
  • Manage, organize and distribute record drawings and specification binders.
  • Assist in preparing presentations.
  • Establish and maintain appropriate filing systems, both manual and electronic.  May generate confidential files and reports.
  • Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.
  • Create, update and maintain departmental databases when appropriate.
  • Complete special projects to support assigned area.
  • Prepare and process expense reports.
  • Ensure that office supplies meet assigned group’s supply and stationary needs.
  • Assist in maintaining kitchen supplies.
  • Prepare both internal and external mail.  This includes special handling packages, internal/external mailings and mailing lists.  Also distribute mail and faxes as needed.

Experience: 

  • Two years of experience in an administrative role in a professional office environment

Education:

  • Must be attending a four year university and working towards a degree, preferably a BBA

Skills:

  • Compose various correspondence, documents and reports using proper format, punctuation, grammar, diction and style.
  • Demonstrate strong initiative and customer service orientation.
  • Interact with employees, visitors and vendors with poise and diplomacy.
  • Interpret instructions in written, oral, and diagrammatic or schedule form.
  • Ability to manage and prioritize multiple tasks while meeting deadlines.
  • Ability to make comparisons between sets of data identifying trends in data, drawing conclusions   and suggesting solutions.
  • Demonstrate sound judgment and make independent decisions in routine situations.
  • Advanced proficiency in Microsoft Office software, specifically Word, Excel and PowerPoint.
  • Type a minimum 60-WPM with accuracy.
  • Ability to perform business related mathematical calculations.
  • Communicate effectively both verbally and written.
  • Demonstrate strong attention to detail and proofreading abilities

Job Requirements

Excel,Administrative Assistant,Microsoft Word