Benefits Coordinator in Houston, TX at Search Services

Date Posted: 11/16/2019

Job Snapshot

Job Description

Our centrally located Engineering Service Company client is looking for an entry level Benefits Coordinator to add to their growing HR team.  The ideal candidate will have 1 year of experience, excellent communication skills, and initiative.

Job Description

  • Liaison between the benefits broker and benefit carrier and payroll as needed.
  • Manages benefit enrollments/termination of benefits.
  • Process qualified event status changes.
  • Update the company benefits guide annually.
  • Maintain the ADP home page with any employee notices and corporate timelines/events.
  • Manage all open enrollment benefit plan changes with ADP WFN to ensure new deductions are in effect according to the new plan year.
  • Reconcile each carrier monthly invoices to ensure no errors are reflecting on the bill.
  • Maintain vendor contact to investigate discrepancies and provide information in non-routine situations.
  • Provide carriers appropriate documentation for life, 401k and disability benefits claims.
  • Assist in preparing materials and in presenting benefit plan changes to employees.
  • Respond to employee inquiries regarding coverage and addresses these issues with carriers.
  • Respond to employee issues in compliance with HIPAA, ACA, COBRA, Section 125 and State laws.
  • Responsible for sending out annual SPD guide notices, Medicare Part D notices etc.
  • Respond to notifications from state agency regarding medical court ordered.
  • Issue annual individual summary of benefits to employees.
  • Maintain employee benefit files and other record keeping. Handles all sensitive material with the highest degree of confidentiality.
  • Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
  • The description of duties is not intended to be all-inclusive, or to limit the discretionary authority of the management to assign other tasks with similar responsibility for which the individual has demonstrated competency through performance.

Required Qualifications

  • High school diploma or higher
  • Proficiency using Microsoft Office – particularly Excel;
  • ADP Workforce Now knowledge a plus
  • Minimum of one (1) year of related experience
  • Worked in a corporate environment
  • Customer service oriented and strong phone skills
  • Always willing to learn and think outside the box
  • Must have positive attitude and work well with others